PPB Annual Fees Calculator

In Kenya, the Pharmacy and Poisons Board (PPB) is the regulator that licenses pharmaceutical premises and the professionals who run them. Every retail pharmacy, wholesale pharmacy, distributor, and manufacturer must keep its premises licence current, and every practising pharmacist and pharmaceutical technologist must keep their personal practising licence (retention) in good standing. These licences run on an annual cycle, so the fees recur each year rather than being one-off charges.

The total an outlet pays in a given year is the sum of two things: the premises retention fee, which depends on the type of practice (a wholesaler or distributor carries a higher premises fee than a single retail chemist), and the personnel retention fees for each pharmacist and pharmaceutical technologist named on that premises. Businesses that operate several branches multiply the premises fee by the number of licensed outlets, which is why multi-site operators see the figure grow quickly.

Timing matters as much as the headline amount. The PPB sets an annual deadline for retention payments, and renewals received after that date attract a late-payment penalty on top of the base fee. Keeping superintendent and staff licences valid is also a condition for clearing import permits and passing PPB premises inspections, so lapsed retention can stall an entire distribution operation, not just trigger a fine. This calculator helps you forecast the annual figure so finance can budget and pay before the cut-off.